Policies, Procedures & Conduct

As a condition of the housing contract, the student agrees to be aware of and abide by all published rules of conduct and housing regulations as outlined in the Student Handbook. The student also agrees to maintain a proper standard of behavior and not disrupt the functioning of the residential community.

Violation of the terms of the housing contract or any of the rules and regulations outlined in the Student Handbook will normally be handled through the campus non-academic discipline and appeals procedures. However, the university reserves the right to treat such violations as a breach of contract. Further, students dismissed from the residence halls or from the university during the semester for disciplinary reasons are not entitled to a refund.

Alcohol Policy

The University of Saint Francis supports a student life environment where the absence of alcohol is evident. The possession, consumption, serving and selling of alcoholic beverages on university premises is limited to USF-sponsored functions in restricted areas. When the university sponsors an event where alcohol is sold or served, all participants must be of legal age as governed by the laws of Indiana.

USF will not tolerate drunkenness or public intoxication on university premises or university-related premises. Consumption and/or possession of alcohol is also prohibited in the residence halls, at co-curricular events sponsored by Student Life, Student Government Association, Student Activities Council and all other university clubs and organizations, while attending university-sponsored functions off campus and in vehicles owned or in use by USF.

Conduct Standards

Any community, including ours, must develop standards of conduct, which serve as a guideline for fostering a healthy living environment. While the policies located in the Principles of Student Life apply to all students, residential students will need to keep the following policies and procedures in mind also in an effort to provide a peaceful and functional residential community. All USF residential students will be expected to:

  • Respect the physical and emotional rights of all other residents.
  • Recognize and respect the educational mission of USF and the need for students to maintain a climate that supports this mission in the residence halls.
  • Properly care for the residence hall facilities.
  • Recognize that academic and personal development are the primary reasons for residing in this community.
  • Accept responsibility for their own behavior at all times.

Serious Breaches of Conduct Standards

Serious breaches of student conduct standards within the residence halls and participation in these breaches of conduct will result in disciplinary action(s). The following acts, by way of example and not by way of limitation, will result in discipline.

  • Destruction of property.
  • Possession, use or distribution of alcoholic beverages or illegal drugs in any residential facility or on campus property.
  • Lighting of any fire or tampering with a fire alarm or fire/safety equipment.
  • Littering or intentionally marring the appearance of university property.
  • Violation of visitation policies.
  • Disorderly or disruptive behavior, especially that which disturbs other residents.
  • Failure to comply with a proper order of a university official acting in accordance with university regulations.
  • Violation of local, state or federal laws.
  • Creating, encouraging or participating in a situation detrimental to the health, safety or welfare of the university community and its members.

Absences

USF urges resident students to notify the hall director of his/her whereabouts when the student is planning to be away from campus so that the university may contact the student in case of an emergency. If the student chooses not to follow this suggestion, the university assumes no responsibility for the student’s whereabouts.

Babysitting

Due to the possible danger for small children, the university prohibits babysitting within the residence halls. Guests under the age of 18 must be accompanied by a parent or guardian or have prior permission of the Director of Residential Life to visit. Residential students who are also parents may have their children visit for short periods of time, but children are not permitted to spend the night with their parents in the residence halls.

Check-In/Check-Out Procedures

Each resident hall room is inspected at the beginning of each school year by the staff to ensure a clean and orderly room. Students are requested to fill out a Room Condition Report as part of the check-in process. Residents must also go through an official check-out of the room at the end of each year, when they change rooms or when graduating/withdrawing from the university. A residence hall staff member must be present and will do a follow-up inspection before a resident’s check out is considered “official.” When a student checks out of the room, it should be clean enough that another student could check right back into the room. Failure to officially check out will result in the forfeiture of the housing deposit.

Computer Room Policy

Computers are located in some residence halls for the use of all resident students. The computer rooms will be available for both male and female residents on a 24-hour basis. The following procedures must be observed:

  1. Resident students only will be permitted in the computer room.
  2. When using the computer room, residents are asked to sign in for use of the computers. They are also to sign out when finished. Sign-out sheets are located in every computer lab.
  3. Residents should immediately report any problems with the computer(s) to their RA or the front desk of their respective hall.
  4. Residents needing the computer for academic use will be given priority over students who are checking email, chatting or playing games.
  5. It is a violation of university policy to display or transmit images that could be deemed offensive to others, for example pornographic websites. (See Information Technology Acceptable Use Policy.)
  6. Students must provide their own flash drives.
  7. In the event that a student is causing problems or difficulties, the RD should be notified.
  8. Anyone caught abusing these rules is subject to losing the privileges of the computer room.

Cooking in the Residence Halls

While students are provided a meal plan as part of living on campus, some students choose to cook additional meals for various reasons. Students are welcome to use grills, toasters and other cooking items in the kitchenette areas only (see kitchenettes).

Respect for Residence Hall Staff

Any disrespect for residence hall staff or their directives or any abusive language, threat of violence or physical harm to their person will not be permitted. Violation of this policy will result in disciplinary action.

Entry into a Residence Hall Room

The intent of this policy is to provide protection for the rights of each student while at the same time providing residence hall staff members and university officials the means to maintain and protect the educational environment necessary for the university to fulfill its primary purpose. Entry into a room or room search of any student may be conducted by resident assistants, hall directors or other university officials or personnel for the following reasons:

  • Maintenance/repair
  • Violation of university regulations or civil law
  • Hall closings
  • Emergency situations
  • Fire drills
  • Health and safety inspection (monthly safety checks)
  • Any other time when, considering the facts and circumstances of the situation, in the judgment of the university personnel, entry appears necessary for the best interest of the university.

In addition to the above listed situations, a reasonable search of a student’s room that has been entered by a resident hall staff member or other university officials or personnel, may be conducted if, after entering the student’s room, the residence hall staff member or other official notices a clear violation of university policy. The staff members and official present at the time the violation was noticed shall determine the appropriateness of such searches.

Fire Safety Procedures

The university takes a number of precautions to prevent fire in the residence halls. Fire drills are held regularly and participation in all fire drills is mandatory. Fire extinguishers are placed on each floor. Regular inspections are made by fire safety personnel. The use of electrical appliances is regulated.

In the case of a fire:

  • Call 9-911 and security at 7888. Be sure to report both the building name and the address.
  • Activate a pull station to sound the alarm.
  • Without placing yourself in danger, confine the fire by closing all windows and doors.
  • If the fire is small enough to use an extinguisher, do so. If you have any doubt, leave the building immediately.
  • RDs and RAs will direct the evacuation by making sure everyone proceeds in an orderly manner and all doors are pulled shut as people leave.

When you hear a fire alarm in the residence hall:

  1. Leave the building. Never ignore an alarm.
  2. If you are in your room, feel the door. If it is hot, do not open it. Follow these instructions:
    1. Seal the crack at the bottom of the door.
    2. Signal rescuers from the window or telephone for help.
    3. Do not jump.
  3. If you can leave your room:
    1. Take your key.
    2. Close the door when you leave.
    3. Proceed to the nearest exit.
    4. If you encounter heavy smoke, turn around and go to another exit.
  4. Once outside, move away from entranceways and off of driveways.
    1. Bonzel Hall – Wait in parking lot close to the Student Center
    2. Clare Hall – Wait in parking lot close to the Student Center
    3. Padua Hall – Wait in the lawn area across the driveway and east of Padua Hall
  5. If you suspect the alarm is false, you must still exit the building.
  6. Do not go back inside the building until clearance is given from a staff member or security.

Furniture, University Owned

Any unauthorized moving of university furniture or equipment out of a room is prohibited. It is also unacceptable to remove university furniture or equipment from common areas and to place it in rooms. Residents may request furniture be removed from their room by contacting the Office of Residential Life at 260.399.8101.

Group Billing

USF has found it in the best interest of both the university and the residents to implement group billing instead of charging a general/auxiliary fee to pay for unknown damages. In all cases of vandalism, every effort will be made to make the resident(s) responsible for the damage accountable for the costs.

If the responsible parties are not identified, costs for damages on a floor will be split among all residents of the wing/floor where the damage occurred. Residents are encouraged to make person(s) responsible for damages accountable so that group billing does not need to take place.

Damage to common areas (TV lounge, study room, etc.) will be billed to all residents of the hall.

Guests

Individual rooms are reserved for the use of those who have rented them for the academic year. A guest is defined as an individual who does not reside in a campus residence hall that he/she is visiting.

All guests must register at the lobby of the resident’s respective halls. Guests of the same sex are permitted to stay overnight in a student residence hall room.

A guest planning to be in the hall after midnight must be registered with the residence hall director prior to the visit. Guests are the responsibility of the host student.

The host student is responsible for the behavior and integrity of the guest, who is subject to all university regulations and policies. Overnight guests are limited to no more than two successive overnight periods. Hosts may have no more than two registered guests in the residence hall per night.

If a guest wishes to remain more than six days during a semester, she/he will be charged $3 per night. Exceptions to this policy are made at the discretion of the Director of Residential Life. (For underage guests see Babysitting.)

The account of the host student will be charged for any unregistered guests. Former students who are barred from USF for disciplinary reasons are prohibited from staying overnight in the residence halls.

The university reserves the right to deny access to any guest if it is reasonably determined that a guest has disturbed or is likely to disturb the campus environment.

Please remember that the wishes of your roommate regarding guests must be taken into consideration.

Holiday/Seasonal Decorations

  • All decorations must be made of fire resistant materials.
  • No live Christmas trees or greenery are permitted in rooms.
  • Christmas lights may be used as decorations as long as they do not touch flammable materials. Lights must be turned off when a room is vacant or occupants are asleep.
  • Open flame candles are not permitted.
  • Overloading electrical outlets is not permitted.
  • Decorations must be removed before leaving for Christmas break. Artificial snow must be removed thoroughly.
  • All exterior decorations to the residence hall building will be left to the discretion of the residence hall staff.
  • Residence hall staff will inspect rooms to ensure that decorations are safe.

Incident Reports

An incident report is a communication tool within the Office of Residential Life in which staff members communicate the behavior of residents and their actions in the residence halls. At the time that an incident report is filled out by a staff member, depending upon the nature of the incident, the staff will notify the residents involved that their actions are going to be reported to the appropriate officials. This is done with a form called the Incident Report Notification. Students will receive the Incident Report Notification making them aware that an incident involving them has occurred and has been reported. They need to schedule a disciplinary meeting with the appropriate administrator within 48 hours of the incident. Students who fail to assist in setting up an appointment within the 48-hour time frame will be considered in violation of other university policies, specifically impeding disciplinary procedures with the possibility of even more severe sanctions.

Keys

Each resident is issued keys at the time of moving in. All keys remain the property of the university. No key may be duplicated and any student found in possession of unauthorized keys will be subject to disciplinary action. If keys are lost, contact your RA or RD to gain entry into your room. Keys must be returned when the room is vacated.

Lost Key Procedure

Residents who lose their room key should request a replacement from the Office of Residential Life. Lost residence hall room keys will be replaced for a fee of $25 per key (including mail keys).

Kitchenettes

A kitchenette area is provided in each residence hall with a refrigerator, microwave and a sink area. Cooking of any food item in the residence halls is to be done in the kitchenette area only. Dishes and cooking utensils are to be washed immediately following their use. Any cooking devices or dishes left in the kitchenette for a period of 24 hours may be thrown away. Lack of cleanliness or abuse of kitchenettes may result in the revoking of kitchenette usage.

Mail

All students are assigned mailboxes in their residence hall. Outgoing mail is accepted at the mail room in Trinity Hall. Stamps may be purchased at the Business Office in Trinity Hall. Packages may be sent from the mail room in Trinity Hall or from the Operations Department in the lower level of Trinity Hall. Students will pick up packages from the Office of Student Life in Trinity Hall. Please have incoming mail addressed in the following manner:

Your name
Your hall
University of Saint Francis
2701 Spring Street
Fort Wayne, IN 46808

Personal Property

The university assumes no financial responsibility for damage to or loss of personal property of students, nor does it carry insurance on the personal property of students. If a student is not covered by the parents’ policy, he/she may check with any general insurance agency for details of securing renter’s or other such insurance.

Private Rooms and Consolidation Policy

Due to the lack of space, private rooms are rarely available to students living in residence halls at USF. In the fall semester, a waiting list is created for private rooms. After the third week of school, the waiting list for the fall is destroyed. Students interested in obtaining a private room for the spring semester may contact the Office of Residential Life during the fall semester “intention time” (roughly around Thanksgiving Break) to be placed on a spring semester private room waiting list.

Consolidation

Students whose roommates do not show up or leave prior to the second week of class will be required to participate in a consolidation process to maximize utilization of residence hall space. A student involved in the consolidation process may:

  • Room with another person via the consolidation process.
  • Pay additional costs associated with keeping the room private.
  • Take a roommate as selected by the Director of Residential Life.

Residents will be asked to choose before the end of the third week in each semester. Decisions made by students in writing are final for the remainder of the semester.

Prohibited Items for the Residence Halls

The following items are prohibited in the residence halls and will be confiscated immediately by Campus Security or a Student Affairs staff member.

  • Pets
    With the exception of aquatic animals such as fish. Students found with a pet in university housing will automatically be given notice that they have 24 hours to remove the pet. Pets may be turned over to the Animal Shelter if a student fails to comply with this regulation.
  • Aerial Antennas, Masts, Satellite Dishes, and Other Shortwave Radio Transmitting Equipment
    Residents should use only indoor (di-pole, “rabbit-ears,” etc.) for television and stereos to avoid FCC interference regulations and safety precautions.
  • Electrical Appliances
    Air conditioners, microwave ovens, room heaters or any other such high-wattage appliances are strictly prohibited. (Please see Kitchenettes for information on cooking.)
  • Candles, Oil Lamps, Incense, Kerosene Heaters, Charcoal or Gas Grills, Halogen Lamps and Other Open-Flame Items
    These items are prohibited in promoting fire safety. Odors produced by some of these items may also be offensive to others in the residential community.
  • Firearms, Fireworks and any Dangerous Chemical or Explosive Material
    Because of the obvious danger to self and others, all firearms and other incendiary devices are prohibited.
  • Knives, Swords, Brandished Weapons
    Any item brandished in a manner designed to cause harm or threaten another individual will not be tolerated. Further, knives over four inches in length, not purposely used for eating, are not permitted in the residence halls. Also, any decoration with a blade (i.e. sword, machete, saw) is not permitted in the residence halls.
  • Drug Paraphernalia
    Along with any other drug use policies listed under the Conduct of Standards Section of the Student Handbook, possession of drug paraphernalia is not permitted within the residence halls.
  • Lofts and All Other Construction
    For the safety and welfare of all students, the construction of lofts or other space-saving wooden structures is prohibited. Any special needs associated with construction within the residence hall can be discussed with the Director of Residential Life.

Roofs

Students are not allowed on any roofs on the USF campus.

Safety Checks

Safety checks are another form of ensuring the welfare and safety of students living in the residence halls. These checks will occur on the last Thursday of every month and be printed in the Student Handbook calendar or in coordination with a designated break-closing period (i.e., Thanksgiving break). Safety checks will occur between the hours of 10 a.m. and 5 p.m.

Security

Uniformed security officers are on duty on campus 24 hours each day. Patrols include the areas around the residence halls and parking lots. Security officers can be reached at any time at extension 7888.

In addition to the emergency phones located at Achatz Hall, Pope John Paul II, Hutzell Athletic Center and Pope John Paul II parking lot, emergency phones are located at the back entrance to Trinity Hall at both the east and west wings and at Bonzel Hall. These phones can be used to call individual rooms; they also have a direct dial to security.

Students must assume responsibility for their own safety and the security of their property. Some common sense precautions are:

  • Do not prop doors open, especially exterior entrances.
  • Maintain control of your room key. Do not lend your keys to others or leave them lying around your room in plain view.
  • Report lost or stolen keys immediately to residential staff.
  • Always lock you room while sleeping or while away, even when going to another area of the residence hall.
  • Use discretion in what information is posted on the door. Although leaving notes on the door (such as “gone for the weekend”) is convenient information for friends, it also provides a potential thief with the same convenience.
  • Keep your car locked and do not leave valuables in a visible place.
  • Report any suspicious looking/acting individuals to Campus Security or to the housing staff.
  • Always walk with a companion after dark. If no one is available, call Campus Security (3222) for an escort.

Smoking/Tobacco Policy

In order to provide all members of its community with a healthy environment, all USF grounds and buildings are tobacco free.

  • There will be no tobacco use in any USF facility at any time.
  • There will be no tobacco use in any USF vehicle at any time.
  • The university does not sell tobacco products.

This includes the burning of any type of cigar, cigarette, pipes or any other smoking equipment, whether filled with tobacco or any other material. The use of smokeless/chewing tobacco is also prohibited.

Enforcement of this policy is the responsibility of all members of the university community. This policy relies on the thoughtfulness, consideration and cooperation of smokers and non-smokers for its success, and it is expected that smokers will voluntarily comply with its spirit and intent.

Tornadoes

The Security Office monitors the weather station for alerts of tornado watches or warnings. In the event an actual sighting is reported by the National Weather Service, the officer on duty will notify the residence life staff. If a tornado is imminent, follow these tornado safety procedures:

Bonzel Hall residents: To avoid flying glass and debris, leave your room, stay in the hallway, go to the restrooms or, if you have time, proceed to the basement and stay in the TV room, hallway or the trunk room if possible. DO NOT STAY IN THE LOBBY AREAS.

In all cases, the best refuge is in a basement. If that is not a possibility, go to the interior of the building you are in. Stay away from windows and exterior walls. If you are outside when a tornado approaches and can’t get to a building, a low spot or a ditch is the best alternative. Do not take shelter under trees.

When the danger has passed, the security officer will notify the appropriate residential life staff members that it is clear for students to return to their rooms.

Vehicle Registration and Parking

The university requires that any vehicle of a residential student be registered with the Security Office. There is no charge for this registration. All students must have a current university parking tag to park on campus. Parking registration forms should be filled out during the check-in process at the beginning of the year. Students will receive their parking tags as part of the residential life check-in procedures upon submitting the vehicle registration form. Unless traveling to the Rolland Art Center, residential students are only permitted to park in the residential parking lots located between buildings 5, 6, 7 and Bonzel Hall or on the stadium parking lot next to Clare Hall. Any residential vehicle parked in lots other than Rolland Center or residential parking lots is subject to being ticketed or towed at the owner’s expense.

Vending Machines

Snack and soft drink machines are located in the residence halls for the convenience of the students. Money lost in the vending machines should be reported to the Business Office in Trinity Hall.

Visitation Policy

Residents are permitted to have visitors of the opposite sex in their rooms by following guidelines listed below:

  • Visitors of the opposite sex are allowed to visit only during Visitation Hours. They are Sunday-Thursday 9 a.m.-12 a.m. and Friday and Saturday 9 a.m.-2 a.m.
  • Guests of residents must register at the front desk. Guests not registered will be asked to register at the desk. If a guest refuses to register at the front desk, he/she will be asked to leave the building. A guest is defined as an individual who does not reside on campus or in the campus residence hall that he/she is visiting.

Wall, Window and Door Displays

Students must use discretion when hanging posters or items in the residence hall. No alcoholic beverage signs, suggestive posters or offensive materials may be displayed. The residence hall staff has the authority to determine what material is acceptable.